Terms of Service

These terms set out the rules for using the website at gbfcwin.buzz and for receiving the club consultancy services that GBFC Win offers. GBFC Win is the developer behind the academy scouting, matchday operations, and grounds consultancy, and the services are delivered by the company GBFC WIN LTD of Windsor. The terms are written in short sentences and plain words so that a busy committee member can read them once and understand them, rather than hiding a surprise in a long legal clause.

By visiting the website, writing to the club office, or confirming a service package, a user agrees to these terms. If any term is unclear, the office welcomes a note to inquiry@gbfcwin.buzz before anyone begins, so that a season of club support never starts on a misunderstanding. Nothing here takes away a right that the law gives a consumer or a small business.

1. The Agreement in Plain Words

This agreement sits between a user, who may be an individual supporter, a club official, or a football club acting through its committee, and GBFC WIN LTD, the company that operates the services. The word services covers the website itself, the advisory work of GBFC Win, and any sheets, registers, audits, and guide material produced as part of a package. The word club means a football club or community group that asks for and receives a service.

The agreement starts when a club and the office agree on a package, whether that agreement appears in an email, a printed sheet, or a spoken meeting recorded in writing afterwards. GBFC WIN treats these terms as the common ground of the working relationship, and the office will refer back to them only when a point genuinely needs a reference, not to make a friendly partnership feel small.

2. Who May Use This Website

The website is available to anyone who wishes to read about the services or contact the club office, wherever they are, as long as they do not break the acceptable use rules set out below. A visitor does not need an account to read the pages, to find the contact details, or to send an enquiry, because GBFC WIN prefers an open door over a closed gate. No part of the site is limited to paid members, and no reader is asked for personal details simply to look at a page.

A user should be old enough to make their own agreements or should act through a responsible adult. GBFC WIN asks that any message intended for the club office be sent by a person who is properly authorised to speak for themselves or for their club, and the office relies on that honesty as the foundation of a straightforward working relationship.

3. The Services That GBFC Offers

GBFC Win provides football club consultancy built for village and community clubs, and the main lines of work are described across the services page of this site. The scouting support helps a club run a fair slate and simple trial days without losing the warmth of a local age group. The matchday operations planning lays a calm timeline over a busy fixture so the urn, the ropes, and the handshake line all find their place.

The grounds and facilities consultancy walks a field with the club and produces a plain maintenance and safety plan. Additional lines cover kit and merchandise programs, fan zone design and safety, and simple club data and scouting databases. The office describes each package honestly before a club commits, so that the scope of any job matches what a reasonable buyer would expect from the description on these pages.

4. Fees and Payment

Some services and all of the written guides on the website are offered free of charge, because GBFC WIN welcomes any club that simply wants the sheet in its own hands. A fee applies only where the office and a club agree on a package of paid consultancy, travel, or ongoing register work, and that fee is always agreed in writing before work begins. GBFC WIN does not add a hidden charge or a surprise invoice after a friendly meeting.

Payment for an agreed package normally follows a simple schedule set out in the written agreement, and the office states whether payment is due on booking, on delivery, or at a mid-season point. A club that cannot pay the full amount in one lump can usually agree a reasonable plan with the office, because GBFC WIN would rather see a village ground thriving on a slow payment plan than see the work abandoned over a small sum.

5. Booking and the Order of Work

A season of club support begins with a meeting, and the order of work usually follows the fixture-card pattern shown on the homepage. First the office sits with the committee to hear the ambitions for the season. Second comes the audit, where GBFC WIN walks the ground and the training night to gather the slate, the drainage, and the roster. Third the plan goes onto the club calendar, printed and passed around so every volunteer can see it.

Fourth comes the rounds, when the office reports each month on what held and what drifted. A booking is only confirmed once the office and the club have agreed a scope in writing, and a change to that scope is agreed by both sides before it takes effect. If a club needs to move a meeting, the office does its best to find a new slot, and asks for as much notice as a village diary can reasonably allow.

6. The Responsibilities of the Club

A club that works with GBFC WIN keeps its own authority over its members, its players, and its ground, and those responsibilities do not pass to the office. The club agrees to give GBFC WIN accurate information about its fixtures, its age groups, and its point of contact, and to tell the office promptly when that information changes. A club with a safeguarding policy keeps that policy in force, because GBFC WIN advice must be read inside the club own rules.

The club is responsible for its own decisions on players, trials, and discipline, and GBFC WIN provides guidance rather than taking the seat of the club committee. Before any contact details or young player notes are shared with the office, the club confirms it is entitled to share them and that parents have been told what is happening, in line with the privacy policy that appears on a separate page of this site.

7. Acceptable Use of the Website

The website is a quiet, honest page and GBFC WIN expects that spirit to be repaid with fair conduct. A visitor agrees not to use the site to send a false claim about another club, to try to break into the office systems, to overload the pages so that other supporters cannot reach them, or to use the contact form to send an abusive or unlawful message. These rules are common sense and they protect a small office that answers its own door.

A visitor also agrees not to copy the content of the site in bulk to pass it off as their own, and not to use the site to collect personal details of other visitors. GBFC WIN does not expect trouble, and most readers will never need to think twice about these rules, but a clear fence keeps the field friendly for everyone who uses it.

8. Copyright, Trademarks, and Other Rights

The written words, the design, the fixture-card structure, and the works described on this site belong to GBFC WIN LTD or to the partners who have kindly allowed their use, and they are protected by the copyright rules that apply in the United Kingdom. The GBFC Win name and the village matchday identity are the trademarks that GBFC WIN uses to mark honest work, and a reader should not reuse them to imply a connection that does not exist.

A visitor is welcome to read, print, and share a page link for a family or a club purpose, but is not given a licence to republish the content on another website, to sell it, or to put it in a product for their own gain without asking first. When a club would like to reproduce a sheet for its own volunteers, that is usually welcomed and is confirmed with a quick note to the office rather than with a contract.

9. Content That a User Sends

A visitor or a club may send information to the office, such as an enquiry message, a club description, or the simple registers used in a scouting package. By sending that content, the sender keeps the ownership of it but gives GBFC WIN a limited permission to hold and use it for the purpose for which it was sent, which is to answer, to deliver the agreed service, and to keep the club record straight. GBFC WIN does not claim a wider right to that content.

Each sender agrees that the content they send is accurate and is something they are entitled to send, and GBFC WIN relies on that promise. If content arrives that suggests an unlawful situation or a safeguarding concern, the office may be required by law to act on it, and it treats that duty as more important than any other rule in these terms.

10. About the Advice and Results

The consultancy advice of GBFC WIN is offered to help a club make its own better decisions, and it is given in good faith and with care. GBFC WIN does not promise that advice will win a league, draw a full crowd, or keep a season free of rain, and it says so honestly, because village football depends on far more than any single advisor can control. The value of the work shows in the steadier Saturday afternoons it helps a club build.

Where GBFC WIN prepares a scouting register, a roster, or a grounds note, it asks the club to check the sheet against its own knowledge before acting on it, because the office cannot know every detail of a club that it has met once. A club that spots an error tells the office, and GBFC WIN corrects it quickly and without fuss. No opinion on this site is a legal opinion, and a club with a legal or regulatory question should ask a suitable professional.

11. Our Promises and Limits on Responsibility

GBFC WIN promises to act with reasonable skill and care in delivering any service it agrees to provide, and it keeps that promise with the same steady effort it puts into a grounds audit. The office does not promise an uninterrupted website or a result that a club itself controls, and it makes no claim beyond the honest description of its work. Nothing in these terms limits a right that the law does not allow a seller to limit.

Where the law allows, GBFC WIN caps its responsibility for the paid services at the total amount a club has paid in the twelve months before the matter arises, because a small consultancy cannot reasonably carry unlimited exposure for decisions that remain with the club. GBFC WIN is not responsible for loss that a club could reasonably have avoided, for loss caused by the failure of a third party, or for an event outside reasonable control such as severe weather closing a village ground.

12. Interruptions to the Website and Services

The website is maintained to be reliable, but GBFC WIN does not promise that it will run without a break. From time to time the pages may be taken down for a short repair, a server may need a quiet moment, or a visitor network may fail, and GBFC WIN aims to keep any gap brief and to say so when a gap is planned. The club services depend on real fields and real Saturdays, which the weather interrupts far more often than the website does.

When a fixture is moved or a ground is closed, the office works around it and keeps the agreed plan on its feet. GBFC WIN makes no promise about the availability or speed of any part of the site and is not responsible for a loss that follows a short interruption to pages that remain free for everyone to read.

13. When These Terms May Change

GBFC WIN may update these terms from time to time to reflect a change in the law, a change in the services, or a change in how the office is run, and the revised terms are posted on this page with a new effective date at the top. A change that is small and that clarifies an already agreed point is marked by the new date alone, while a change that removes or narrows a club right is pointed out clearly before it is relied upon.

A continuing club is told in writing about a material change to the terms before the change bites, and the work already in progress continues under the terms that were in force when it was booked unless both sides agree otherwise. A supporter who keeps reading the site after a change is taken to accept the new version, and the office encourages a glance at the date whenever it matters.

14. Ending the Working Relationship

Either a club or GBFC WIN may end an agreed package by giving written notice in the way the package states, or where no period is stated, by giving a reasonable notice that reflects the season. On ending, the office sends a final honest report of what was completed, returns any club-owned sheets or registers that the club has asked for, and agrees any final payment that is genuinely due for work already delivered.

GBFC WIN may stop providing a service where a club seriously or repeatedly breaks these terms or fails to pay in a way the office has fairly chased, and it gives a clear warning first and explains the reason. A user may stop using the website at any time simply by closing it, and GBFC WIN keeps the door open for a peaceful return, because a village quarrel rarely helps a football club the way a calm handshake does.

15. Links to Third Parties and Partner Clubs

These pages may carry a link to another website, such as a league page or a useful hosting note, and that link is there for the convenience of the reader. GBFC WIN does not control the linked site and does not accept responsibility for its content or its own privacy practices, so a reader who leaves this site is invited to read the rules of the place they have gone to.

When GBFC WIN supports a partner club, that club remains its own separate organisation with its own identity and rules. A visitor dealing with a partner club is dealing with that club, and GBFC WIN answers for the parts of the work it has agreed to deliver rather than for every choice a partner makes on its own ground. Any question about which responsibilities sit where can be settled with one email to the office.

16. The Law That Applies and How Disputes Are Handled

These terms, and the services delivered under them, are governed by the law of England and Wales, which is the law of the country where GBFC WIN LTD is established and where its office at Castle Hill, Windsor, operates. A visitor who accesses the site from another country does so at their own choice and is subject to the law that applies in the United Kingdom to the extent the law allows.

GBFC WIN prefers to settle a difference with a conversation before a court is ever mentioned, and the office invites any unhappy visitor or club to write first with the facts. Where a dispute cannot be settled by a calm note, the courts of England and Wales have jurisdiction, and GBFC WIN honours the small-claims route that keeps a modest office argument proportionate rather than ruinous.

17. How to Contact the GBFC Office

A question about these terms, about the website, or about a club service is always welcome, and GBFC WIN answers its own correspondence rather than passing a reader from one machine to another. The office sits at the address below, and the quickest route is usually a short note to the email or a call to the number shown.

Whether a reader is checking a single word of these terms or planning a whole season of club work, the office is glad for the contact. GBFC WIN exists to put the village back in football, and a conversation over the fixture list is where every good working relationship in this game begins.

GBFC WIN LTD · 1 Castle Hill, Windsor — SL4 1PD, United Kingdom (GB) · inquiry@gbfcwin.buzz · +16814006765